Our partner is a prestigious Japanese-backed engineering and construction firm, belonging to a world-leading global group. Unlike traditional manufacturers, they specialize in designing and installing the complex technological systems where production actually happens. As experts in industrial paint shop technologies and HVAC systems for major automotive players, they are at the forefront of high-tech industrial engineering and environmental protection.
Pozíció leírása / Job descriptionKey Activities
Office Operations & Infrastructure: Manage office setup, including rentals, furniture leasing, IT/Internet coordination, and vehicle management. You will also handle the procurement of office supplies and maintain equipment like printers.
- Project Administration: Track deadlines, task lists, and project statuses while keeping all documentation up to date. You will prepare reports and data for sustainability reporting.
- Engineering Support: Work closely with the Engineering team to handle ad hoc procurements (e.g., safety gear like masks and shoes) and arrange entry permits for subcontractors.
- Financial Administration: Prepare expense sheets, issue certificates of completion (for review by the Financial Specialist), and issue purchase orders using established provider processes.
- Executive & Guest Support: Act as the primary point of contact for visiting colleagues, arranging their hotels, taxis, car rentals, and restaurant bookings.
- Meeting Coordination: Organize meetings, manage invitations/reminders, and take minutes to ensure clear communication between internal teams and external partners.
Requirements
Education: Minimum of a secondary school leaving certificate.
Experience: 1–3 years of professional experience in administration or office management.
Language: Active, communicative English skills.
Technical Skills: Basic MS Excel skills for data entry and administrative tracking.
Attributes: High level of reliability, attention to detail, and a proactive "can-do" attitude.
What We Offer
- Flexible Engagement: This position offers a 30 hours part-time work arrangement to support a healthy work-life balance.
Stable International Background: Join a globally recognized Japanese engineering leader.
Dynamic Work Environment: A role where no two days are the same, involving both office management and project-based challenges.
Tools for Success: Modern laptop and mobile phone provided for work purposes.
Stress-Free Culture: A workplace that values results and provides a supportive atmosphere for its employees.
If you have any questions regarding the position or encounter any issues during the application process, please do not hesitate to contact our recruitment team directly. Please ensure your CV is attached in English for your application to be considered.
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