talent acquisition operations coordinator.

Our partner is bringing their impressive global success story to Budapest, building a brand-new Global Business Center. They are looking for a Talent Acquisition Operations Coordinator to join their People function and become a foundational part of this journey.

They offer a unique environment that prioritizes an inclusive culture and service excellence from day one. In this role, you will manage the operational backbone of the recruitment function within a collaborative, supportive, and social international team. It is a rare chance to join a community that values teamwork, celebrates success, and genuinely enjoys working together to build a fresh operation in the heart of Budapest.

As a key expert within the Business Services function, you won’t just manage administrative tasks—you’ll manage the digital and operational flow of the talent acquisition process. You will oversee the candidate lifecycle, ensuring interview pipelines are seamless, data is spotless, and global scaling is supported by best-in-class technology and compliant processes.

Your Responsibilities

Interview Coordination & Pipeline Orchestration

• Manage end-to-end interview scheduling across multiple time zones and stakeholders, ensuring a professional and high-touch experience.
• Proactively resolve scheduling conflicts and last-minute changes, acting as the primary point of contact for candidates regarding coordination.
• Track progress within the ATS, ensuring all records are up-to-date and following up with interviewers to collect high-quality feedback in line with hiring SLAs.

Pre-Onboarding & Data Administration

• Prepare and issue employment contracts and offer letters, ensuring all documentation aligns with local policies and compliance requirements.
• Update and maintain candidate and new hire data within internal systems (e.g., Workday) with "zero-error" precision.
•  Act as the bridge between recruitment and HR, coordinating with various teams to ensure everything is ready for a successful first day.

Team Engagement & Strategic Collaboration

• Regularly engage with TA Managers and People Business Partners to discuss hiring plans and identify ways to optimize the recruitment pipeline.
• Share insights and best practices to evolve hiring processes, contributing to a cohesive and efficient global People function.
• Actively contribute to a positive, social team environment, participating in regular meetings and building strong cross-functional relationships.

We are looking for a tech-savvy professional who balances administrative precision with a service-oriented mindset.

Requirements:

• BSc/MSc degree (Economics, Finance, or equivalent).
• 1–3 years of proven experience in a Recruitment Operations or HR Coordination role, specifically managing complex interview schedules.
• Hands-on experience with ATS and HRIS platforms (e.g., Greenhouse, Workday) and proficiency in MS Office.
• Business language fluency in English with the ability to handle sensitive information with professional discretion.
• Proactive, detail-oriented, and possessing the interpersonal skills to act as a bridge between candidates and managers in a fast-paced environment.

Why Join Us in Budapest?

Financial Rewards & Security

• Performance-Based Bonus
• Cafeteria
• Pension fund contribution
• Life Insurance

Flexibility & Modern Workstyle

• Hybrid Model: Enjoy the best of both worlds with a flexible schedule (usually 2-3 days in the office).
• Home Office Support
• Work from Abroad: Work from another country for up to 20 days per year to better sync your travel plans with your career.
• Health & Wellbeing
• Private Health Insurance
• Mental Health Support
• Inclusive Care: Dedicated support for special needs, including workplace accessibility and specific health considerations.

Family-Friendly Culture

• Enhanced Parental Leave: They top up state benefits to ensure 100% of your base salary for 20 weeks of maternity leave and 2 weeks of paternity leave.
• Fertility Treatment Support

Growth & Connection

• Access to extensive internal and external training programs to fuel your growth.
• Enjoy a generous budget for team-building events and social activities.

If you have any questions or concerns, do not hesitate to contact:

Hesz Attila ()