Build your career in Facilities Management with our global pratner! We are seeking a Facilities Assistant to help drive excellence in our partner's Budapest office operations. From managing office moves to supporting sustainability goals, you will play a vital role in creating a best-in-class workplace experience for our team. If you are a multitasking expert with a "can-do" attitude, apply today and grow with us!
Pozíció leírása / Job descriptionOperations & Maintenance: Support daily office operations, conduct facility walkthroughs, and coordinate repairs with service providers to ensure HVAC, electrical, and plumbing systems function perfectly.
Vendor Coordination: Act as a point of contact for external partners (cleaning, security, catering). Monitor SLAs and KPIs, collect performance data, and ensure contractors follow building access and safety protocols.
Health & Safety: Conduct regular H&S inspections (fire equipment, evacuation routes), assist with fire drills, and maintain safety records to foster a secure workplace culture.
Space Planning: Assist with desk allocations, floor plan updates, and internal moves. Coordinate with IT and furniture vendors for new hire setups and office reconfigurations with minimal disruption.
Workplace Experience: Ensure office areas and kitchens are clean and well-stocked. Manage the facilities helpdesk to resolve employee requests promptly and support the reception/security teams when needed.
Sustainability: Support green initiatives by monitoring energy usage, managing recycling programs, and tracking environmental data to help the office meet eco-friendly goals.
Admin & Finance: Manage maintenance records, equipment inventories, and vendor contacts. Track purchase orders, code invoices, and update budget spreadsheets to support financial oversight.
Emergency & Security: Assist with emergency preparedness, maintain contact lists, and guide employees during incidents. Support office security by enforcing access badge and visitor protocols.
- 2+ years of experience in a facilities support, office administration, or building management role, preferably in a corporate or financial services environment
- Good understanding of building facilities systems and operations (such as cleaning standards, HVAC, electrical, and other building services)
- Fluent English and Hungarian language knowledge
- Great communication and problem-solving skills
- High level of attention to details and good organizational skills
- Experience in Microsoft Office applicaitons
Nice to have:
- Any facilities management certifications or coursework are advantageous
- Certification in occupational health & safety (such as an IOSH or NEBOSH certificate)
- Familiarity with CAD drawings or space planning tools, or experience assisting in office renovation projects
Our Partner doesn’t just invest in markets, they invest in you. Expect a culture that values diversity and rewards excellence.
- Competitive salary package
- Chance to join a new project and be a foundation member
- Work-Life Harmony: hybrid working model
- Opportunity to join programs and courses that support professional development
- Opportunity to be part of a truly international organizational across several continents
- Other benefits - apply if you want to hear more!
For further information, please apply!
...
