Our partner is a leading global media, streaming, and entertainment powerhouse that connects with billions of people worldwide. Through a portfolio of iconic studios, legendary networks, and cutting-edge streaming platforms, they shape pop culture and define entertainment across film, television, digital, and live events. Driven by a legacy of iconic storytelling and a future-focused digital strategy, the company brings diverse, premium content to audiences of all ages, across every screen.
Our partner’s Budapest Shared Service Center plays a pivotal role in supporting their global operations. The Budapest office offers a dynamic, multicultural, and modern work environment where professionals can work on international projects and directly contribute to the success of one of the world's most renowned entertainment brands.
Pozíció leírása / Job description1. Executive Support to the Site Leader
Provide proactive and confidential administrative support to the GBS Site Leader, including calendar management, meeting coordination, travel arrangements, and expense administration.
Prepare meeting materials, agendas, presentations, and briefing documents for internal and external engagements.
Track follow‑ups, actions, and commitments to ensure timely execution and closure.
Act as a key point of contact between the Site Leader and internal/external stakeholders, ensuring effective communication flow.
Support leadership governance activities, including leadership team meetings, town halls, and site management forums.
2. Site Administration & Leadership Support
Coordinate site leadership activities, including onboarding of leaders, visit logistics, and leadership events.
Support site‑level budget administration, purchase requests, invoicing, and coordination with Finance and Procurement.
Ensure alignment with corporate policies, compliance requirements, and internal controls across administrative activities.
Identify opportunities to improve administrative, executive support, and site coordination processes.
3. Company Car Fleet Management
Coordinate and administration of the company car fleet ordering process for the Budapest site.
Act as the primary interface with fleet providers, leasing companies, and internal stakeholders.
Manage vehicle ordering, renewals, returns, assignments, and contract documentation.
Ensure compliance with company policies, local regulations, and tax requirements related to company vehicles.
Track fleet data, costs, and usage; prepare regular reports and support audits as required.
Proactively identify opportunities for process improvement, cost optimization, and compliance risk mitigation in fleet management.
Elvárások / Requirements
3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders
Strong experience in complex calendar management, executive travel, and confidential information handling
Demonstrated ability to coordinate operational processes (e.g., fleet, facilities, or site services)
Excellent organizational, planning, and prioritization skills
Strong written and verbal communication skills in a professional business environment
Preferred
Experience in a GBS / Shared Services / multinational environment
Experience with company car fleet administration or similar asset management responsibilities
Experience working in a matrixed, global organization
Advanced proficiency with Microsoft 365 tools and collaboration platforms
Amit kínálunk / Offer
- Competitive salary
- Hybrid and flexible working set up
- Possible business trips abroad
- Inclusive, supportive and dynamic organizational culture
- Modern, dog-friendly and international office environment in the 11. district of Budapest
- Company laptop and mobile
- Professional development
For more information, please contact Bíborka Gyulai-Lázár at biborka.gyulai-lazar@randstad.hu!
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