what is it like to work as an HR administrator?
An HR administrator's job involves a combination of administrative and human resources tasks. Some companies assign HR administrators to handle administrative functions, while others expect them to perform both roles. Technically, the HR administrator role is less about employee services and more focused on managing company policies, handling data, and evaluating employee relations.
what does an HR administrator do?
Most people often confuse the HR administrator with the HR generalist, but these are actually distinct roles. For example, a generalist handles all employee-related issues, while an administrator supports the HR manager with daily tasks such as onboarding new employees, managing HR data systems, and documenting policies. In large companies, the role of HR administrator is divided into specialized areas, like payroll administration or data entry. However, in smaller organizations, the HR administrator typically covers all human resources functions, including recruitment, training, and employee relations. That’s why HR administrators in small organizations tend to have broader exposure and gain a wider range of experience.
An HR administrator needs to understand the ins and outs of data management. Since they play a key role in handling information flow between employees and management, strong communication and interpersonal skills are essential.
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average salary of HR administrators.
Our salary calculator allows you to explore pay ranges for both entry-level and experienced HR administrators. In addition to the base salary, most companies offer benefits such as health insurance or housing allowances. Some organizations may also provide year-end bonuses.
want to know how much an HR administrator earns? Check out our salary calculator!
salary calculatorhow can you earn more as an HR administrator?
The salary of an HR administrator is influenced by several factors. If you want to increase your compensation package, obtaining higher education or specialized certifications can help. A formal education is required for an HR administrator role, and the level of education impacts the salary range. Therefore, earning additional certificates or qualifications is a good way to achieve a higher salary. The complexity of the job also affects pay. For example, managing a small team of employees typically results in a lower salary compared to an HR administrator overseeing thousands of employees.
If someone handles complex personnel matters, they typically receive a higher salary. The location of residence and the place of work also influence the compensation package. Larger cities offer better opportunities for HR administrators and tend to provide higher base salaries due to higher living costs. In smaller towns, the cost of living is lower, and accordingly, the compensation packages are adjusted to reflect that.
types of HR administrator roles.
There are different types of HR administrators, depending on their areas of specialization or the specific responsibilities they handle within human resources:
- HR coordinator: HR coordinators support the company's human resources programs. Their responsibilities include scheduling orientations, coordinating training sessions, and addressing employee issues. Additionally, they keep up with industry trends and assist the company in improving its HR processes.
- Employee relations specialist: responsible for managing employee relations and maintaining a harmonious work environment. This includes handling workplace behaviors and resolving conflicts among employees.
- Benefits specialist: they handle non-wage benefits such as health insurance, retirement plans, or paid time off. Their responsibilities include managing benefits administration and providing information to employees.
- Recruitment specialist: they handle the hiring process, responsible for finding potential candidates, conducting interviews, and making selections. They are the primary point of contact for applicants and employees throughout the recruitment process.
- Payroll administrator: responsible for collecting, verifying, and processing payroll data. They ensure that employees receive their salaries and benefits accurately.
- Training and development specialist: responsible for identifying and managing employees' training and development needs. They organize training sessions and monitor employees' progress.
working as an HR administrator.
If you want a career as an HR administrator, read on to learn about its work schedule and specific duties.
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responsibilities of the HR administrator
Each organization has its own specific tasks and responsibilities for the HR administrator, but generally, the following duties are included:
- Maintaining employee records: the company keeps up-to-date employee records in compliance with legal requirements. It documents the necessary information, ensures that records are current, and makes them available when needed. In addition to verifying these records, they must also be entered into the company's Human Resources Information System (HRIS).
- Interview coordination: HR administrators work closely with the recruitment team to ensure the necessary resources are in place for conducting interviews. This involves preparing the shortlist of candidates, ensuring that all relevant information is available to the hiring manager. They are also responsible for organizing interview locations and communicating with the shortlisted candidates. Throughout the entire selection process, HR administrators maintain contact with potential candidates to facilitate a smooth hiring experience.
- Maintaining company policies and procedures: whenever managers update the company's human resources policies and procedures, they forward these changes to the HR administrator. It is their responsibility to document the updates in the HRIS system and notify employees about the changes. Occasionally, they may also need to organize training sessions to ensure employees are familiar with the new procedures.
- Onboarding preparation: as an HR administrator, you are responsible for welcoming new employees and helping them settle in. This includes giving them a tour of the office, completing IT registration, setting up their workspaces, and identifying any training sessions they may need to attend.
- Payroll data management: responsible for collecting data for payroll processing. You need to verify the accuracy of the information and ensure that the payroll team has access to all relevant details.
- Handling employee inquiries: the primary point of contact between employees and management. Their role is to relay employees' requests and questions to the leadership. Additionally, they can assist in clarifying any questions related to company policies or procedures.
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work environment
The work of an HR administrator primarily takes place in an office environment. Their day typically involves reviewing human resources-related data and preparing necessary documents in the office. Occasionally, they may need to travel to organize training sessions or interviews, especially if these are held at locations outside the company’s main office. Most HR administrators provide internal services to an employer. However, some work for human resources consulting firms, offering services to various clients. This means they may occasionally need to visit their clients’ sites.
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who does an HR administrator work with?
An HR administrator may work alongside colleagues such as recruiters, compensation and benefits managers, and HR compliance specialists. They often collaborate closely with HR business partners, HR directors, and HR strategists, as well as other professionals like accountants and team leaders.
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working hours schedule
The working hours of an HR administrator depend on whether they work full-time or part-time. Depending on the company and the role, their weekly hours can reach up to 40 hours. Full-time HR administrators typically follow the standard 9-to-5 office schedule. Sometimes, HR administrators may need to work on weekends, especially when the company is organizing training workshops or orientation programs. Additionally, evening work might be required for employee company events or holiday celebrations. Part-time opportunities are also available for HR administrators at consulting firms.
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development opportunities
In large corporations, the HR administrative role is an entry-level position within the human resources field. From there, one can advance to a managerial position or specialize in various areas of human resources. Most HR administrators further their education and become HR managers, HR strategists, and eventually HR directors. Alternatively, they can specialize as payroll experts, employee relations specialists, or recruitment professionals. With experience and expertise, they can also move into advisory roles.
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why it's worth looking for an HR administrator position through randstad
There are several advantages to seeking an HR administrator position with the assistance of a Randstad consultant:
- a consultant who is well-versed in the HR sector of the labor market supports the selection process.
- you can find a wide range of job opportunities on our website.
- whether you're looking for a fixed-term or permanent position, we help you find the job that best suits you
required studies and skills.
studies.
To work as an HR administrator, it's essential to acquire professional knowledge as well. It’s recommended to choose one of the following training programs to get started:
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intermediate level studies
Many HR administrative positions require only an intermediate level of education, such as a high school diploma or an equivalent qualification. It is important to have basic math and writing skills, as well as familiarity with office software.
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university studies
Some companies prefer applicants who hold a bachelor's degree, especially in fields like human resources, business administration, or similar areas. Having a college degree can help develop deeper expertise and professional knowledge in the HR field.
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language skills
Proficiency in English is often an advantage for companies engaged in international activities or with global connections. Knowing English can assist with business communication and international HR processes.
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practical experience
HR administrative positions often require hands-on experience. Internships or previous work experience in the field of human resources are highly valued.
skills.
The following skills are required for an HR administrator to perform their duties:
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computer skills
Basic computer skills are essential for data management and other HR tasks. Familiarity with MS Office applications such as Excel, PowerPoint, and Word will make your work easier.
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organizational skills
This involves managing a variety of tasks, and some may be overlooked without proper deadlines. Strong organizational skills help prioritize tasks and improve overall efficiency.
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communication skills
You need strong communication skills to assist employees with their questions and requests. Much of your role involves interacting with applicants, so good communication skills will be very beneficial.
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integrity and accessibility
It must be approachable and reliable so that employees feel safe. This way, they can discuss sensitive issues with you. Additionally, you should provide good advice to employees in response to their questions.
frequently asked questions.
We have compiled the most frequently asked questions regarding the HR administrator role.
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what does an HR administrator do?
The HR administrator handles all administrative tasks within the human resources department. Their responsibilities include compiling employee data and monitoring company procedures and policies.
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what qualifications does an HR administrator need?
For the HR administrator position, a minimum of a secondary education or a bachelor's degree is required, preferably in human resources or business administration. Alternatively, candidates can participate in on-the-job training.
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what is the salary of an HR administrator?
Payment varies depending on expertise and responsibilities. Our salary calculator can help you get an estimate of the approximate pay ranges.
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what’s the difference between an HR generalist and an HR administrator?
The difference between an HR generalist and an HR administrator lies in their responsibilities. An HR administrator focuses on office and data management tasks, while an HR generalist handles all aspects of human resources.
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is an HR administrator a good job?
The role of HR administrator can be an exciting career opportunity if you enjoy working with people. If you like working in an office environment, this position might be a good fit for your interests.
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how can I apply for an HR administrator position?
Applying for an HR administrator position is easy: create your Randstad profile and browse our job offers near you. Once logged in, you can apply with just one click for the opportunity that interests you on our website!
